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August 5th, 2003 Meeting Minutes
NATIONAL CAVE MANAGEMENT SYMPOSIUM STEERING COMMITTEE
I. Roll Call
Acceptance of proxy(ies)
Ron Kerbo for Bob Currie - USF&WS
Recognition of Guests
Julia Germany - Texas Speleological Society
Minutes of the June 2, 2002, meeting were unanimously approved.
Cheryl Jones: Chairman's report --
Jerry Trout: 2001 NCKMS:
Concern was expressed about the low number of papers in the 2001 Proceedings, vs the number of abstracts. Perhaps in
the future session chairs can be responsible for following up with speakers to obtain papers.
Mike Poucher/Steve Omeroid: 2003 NCKMS update.
The 2003 Symposium web site contains all the information.
2005 NCKMS bids:
Northeastern Cave Conservancy, Mike Warner/Emily Davis.
Bid is attached.
Ron Kerbo: Hawaii
George Huppert Scholarship Program Committee:
Commmittee Members: Bob Currie (Chairman),Jim Goodbar, Jim Kennedy, Jim Miller, Ron Kerbo
Mike Warner: 2004 Cave Conservancies Forum
April 17-19, 2004, in Lewisburg WV
Kennedy moved: The bid by the Northeastern Cave Conservancy to host the 2005 NCKMS is accepted.
Kerbo moved: Jim Goodbar will explore opportunities and options for the NCKMS Steering Committee to support programs that will
provide cave and karst management experience and training for potential future cave and karst managers. He will report to the
Steering Committee at its October meeting.
Tuesday, October 14, 2003
VII. The meeting was adjourned at 11:50 am.
2005 NCKMS Bid
Northeastern Cave Conservancy
Dear NCKMS Steering Committee,
The Northeastern Cave Conservancy would like to invite you to meet in Albany, New York in October 2005. We have been working with the Albany Visitors Bureau and the Albany Quality Inn Hotel and they are both looking forward to hosting us. We have a proposal in hand.
The Albany Quality Inn is located less than 10 miles from the Albany International Airport and has a shuttle service from the airport, bus terminal and train station.
They have three main conference rooms available to us. These include a theater type room with built in power point. This first room is 25 x 45 and seats up to 70 class room style on tiered seats. The second room is 72 x 20 and would work well for displays and vendors. The major conference room is 70 x 51 and seats 200 classroom style. It can be divided into three equal size rooms if desired. The hall between the rooms is wide enough for coffee breaks.
The Hotel has a hospitality room just down the hall that could be used for speaker prep or for an evening hospitality suite.
The Hotel is a good caterer and can provide reasonable priced lunches and a banquet dinner. Our plan is to provide Tuesday and Thursday lunch on site to reduce waste time.
The Hotel has a total of 216 rooms with coffee makers in the rooms and a free breakfast buffet with the rooms. The room rates for us are estimated at $89 single or double with $99 for triple or quad. The guarantee they will not exceed the government per diem. They have ample free parking and are just off of a major interstate.
The hotel has offered us all space for free if we pay for 2 group luncheons, 1 reception, 1 banquet dinner and we rent over 60 rooms. If we only rent 40-60 rooms and our meal count drops below 150 we would pay a rental of $1500.
We have a commitment from Thatcher State Park for part of our field trip and Howe Caverns wants us to end our field day at their facility for trips though the cave and some sort of early evening festivities. We have numerous NSS and NCC preserves as well as private properties that use a wide variety of management systems that will be available for visits as well.
As you can see the prices are very fair and we think we can put on a well run and exciting event. Mike Warner has some very specific ideas of a meeting theme based on the new publication due out from Karst Waters Institute in conjunction with the National Park Service on Cave Management Guide lines. We would like to see the international management counterparts involved as well as those who developed these guidelines in the US. We would like to see an international flavor to the event.
Although we have not assigned specific tasks we have a wide range of experienced folks who have already offered to help with key jobs.
If you have any questions please let us know, We will be available at the NSS Convention for information and a presentation if you wish.
Emily Davis and Mike Warner
ROBERT R. CURRIE
U.S. FISH AND WILDLIFE SERVICE
160 ZILLICOA STREET
ASHEVILLE, NORTH CAROLINA 28801
Telephone 828/258-3939, Ext. 224
July 16, 2003
TO: NCKMS Steering Committee
SUBJECT: 2003 NCKMS George Huppert Scholarship Committee Report
The Scholarship Subcommittee received four applications (copies attached) for scholarships to the 2003 Symposium by the submittal deadline. These applications were distributed to all Scholarship Committee members and the consensus of the Committee was to provide the requested scholarships to all four applicants. These applicants were notified (copies attached) of this decision by email on July 16, 2003. The successful scholarship applicants were:
William B Summer
Khaled A. Rashed
Total expenditures authorized by the Scholarship Committee are estimated to be $1650. These funds will be made available directly to the Symposium hosts, not to the scholarship recipients.
Two additional applications were received after the deadline. These were from:
On July 16, 2003, I notified them by email that we appreciated their interest in the NCKMS Scholarship Program but that their applications were received after the deadline and we were unable to fulfil their requests. I also expressed our hope that they would be able to attend and participate in the Symposium even without receiving a scholarship. Copies of the notifications are attached.
Robert R. Currie, Chairman
U.S. FISH AND WILDLIFE SERVICE
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